• Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense/Billing reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Expertise with Government contracts would be helpful but not required.

·                     Proven experience as an administrative assistant, virtual assistant or office admin assistant

·                     Knowledge of office management systems and procedures

·                     Working knowledge of office equipment, like printers and fax machines

·                     Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

·                     Excellent time management skills and the ability to prioritize work

·                     Attention to detail and problem solving skills

·                     Excellent written and verbal communication skills

·                     Strong organizational skills with the ability to multi-task

·                     Excellent communication skills (email/phone); unafraid of occasional phone call

·                     Knowledge of Google Drive

The list is not exhaustive and there could be other virtual tasks that may be required. 

Job Details

  • Company: Quadjam Enterprises Inc - Qwoffices
  • Contract: Contractor
  • Project Type: Ongoing
  • Country: United States

About Quadjam Enterprises Inc - Qwoffices

Qwoffices provides virtual services to individuals and businesses. We specialize in websites, project management, training, and basic virtual services.